How Fast Can a Medical Billing Company Improve Collections?

In the fast-paced world of healthcare, timely and accurate collections are essential to keeping a practice financially healthy. With growing insurance complexities, ever-changing billing codes, and overworked administrative teams, many healthcare providers struggle with delayed payments and aging accounts receivables. This is where partnering with a medical billing company becomes a powerful solution.

But how quickly can outsourcing to a medical billing company translate into better collections and a healthier bottom line? At Thrive Medical Billing, we’ve seen firsthand how fast and effective professional billing management can be. In this article, we’ll break down the timelines, strategies, and results that show just how rapidly a good medical billing company can boost your collections.

The Collection Problem in Healthcare

Before discussing timelines, it’s important to understand the challenges healthcare providers face when it comes to collections. Some of the most common issues include:

• High denial rates due to coding or documentation errors

• Delayed reimbursements from insurance payers

• Inadequate follow-up on unpaid claims

• Patient billing confusion and lack of clarity on payment responsibilities

• Overwhelmed staff lacking the time or expertise to manage billing efficiently

These issues often result in thousands of dollars in unpaid claims or delayed payments, hurting your cash flow and overall business health.

That’s why bringing in a dedicated medical billing company can make a significant and speedy difference.

When Do You Start Seeing Results?

While the exact timeline depends on the size of your practice, the state of your current billing system, and the complexity of your claims, most providers working with a qualified medical billing company start seeing improvements within the first 30 to 90 days.

At Thrive Medical Billing, we’ve helped practices achieve a 20–30% increase in collections within just two to three months of onboarding. Let’s take a closer look at how this happens so quickly.

Week 1–2: Onboarding and Practice Assessment

The process begins with a comprehensive onboarding phase, where the medical billing company analyzes your current revenue cycle and identifies gaps. During this period, Thrive Medical Billing will:

• Review current billing processes

• Analyze past claims, denials, and payment trends

• Examine payer contracts and reimbursement rates

• Audit existing coding and documentation practices

• Set up system integration with your EHR

This phase is crucial for laying the groundwork for rapid improvements. The better we understand your current situation, the faster we can optimize your billing system.

Week 3–4: Process Optimization and System Setup

Once the analysis is complete, the medical billing company will implement a streamlined process tailored to your clinic’s specific needs. At Thrive Medical Billing, this includes:

• Ensuring proper charge capture

• Cleaning and resubmitting denied claims

• Optimizing code usage for accuracy and compliance

• Automating eligibility checks and claim submissions

• Providing training or support for internal staff (if needed)

During this time, you’ll start to notice reduced claim errors and fewer rejections—two early signs that collections are about to improve.

Month 2: Accelerated Collections Begin

By the second month, the new billing system is fully operational. Claims are being submitted faster, cleaner, and with fewer errors. Our team at Thrive Medical Billing also starts aggressively following up on:

• Outstanding insurance claims

• Aging accounts receivable

• Denied or underpaid claims

You’ll likely begin to see increased payments coming in, shorter time-to-payment windows, and more consistent cash flow. We also send out clear and accurate patient statements to improve patient-side collections.

Month 3: Maximum Efficiency and Measurable Gains

By the third month, the improvements become fully measurable. At this stage, Thrive Medical Billing typically delivers:

• 20–30% increase in collections

• 90–95% clean claim rate on first submission

• Significantly reduced days in accounts receivable (AR)

• Lower denial and rejection rates

• Faster reimbursements from payers

At this point, you’re not only collecting more but also spending less time and effort on the billing process. You’ll receive detailed monthly reports outlining gains and highlighting areas for continued improvement.

Key Strategies That Accelerate Collection Improvement

So what allows a medical billing company to produce such fast results? Here are the proven strategies used by Thrive Medical Billing that accelerate your collections timeline:

1. Clean Claims from the Start

One of the fastest ways to improve collections is to ensure that claims are submitted correctly the first time. Every error—no matter how small—can cause delays or rejections.

Our certified coders at Thrive Medical Billing meticulously review claims before submission, resulting in a higher clean claim rate and fewer costly delays.

2. Aggressive Follow-Up

Insurance companies often delay or underpay claims, knowing that some providers won’t challenge them. Our team follows up on every unpaid or underpaid claim to make sure you get the full amount you’re owed.

We also reprocess denied claims quickly with any needed corrections, maximizing your collections.

3. Real-Time Reporting and Monitoring

By closely tracking claims, payments, and denials in real-time, a medical billing company can respond to problems immediately rather than letting issues compound over time.

Thrive Medical Billing uses advanced analytics and reporting tools to monitor performance continuously, allowing us to adapt strategies on the fly and keep collections moving.

4. Patient Billing Support

Patients today are often confused by medical bills. If they don’t understand what they owe or why, they’re less likely to pay on time.

We provide clear, accurate patient statements and offer support for billing questions—improving both collections and patient satisfaction.

5. Compliance and Code Optimization

Medical billing is full of complex compliance requirements. Any missteps can lead to claim rejections or even audits.

Thrive Medical Billing ensures full compliance with HIPAA and payer-specific rules while optimizing your coding practices to capture all billable services without risking overbilling.

Long-Term Impact on Financial Health

While improvements in collections often begin within the first 30 to 90 days, the long-term benefits of partnering with a medical billing company are even more substantial:

• Steady and predictable cash flow

• More time for your staff to focus on patient care

• Reduced billing-related stress and burnout

• Lower administrative costs

• Better compliance and audit protection

• Data-driven decision-making based on financial reports

In short, a high-performing medical billing company doesn’t just improve collections—it transforms the way your practice operates.

Why Choose Thrive Medical Billing?

If you’re searching for a trusted partner to boost your collections quickly and sustainably, Thrive Medical Billing is here to help. We specialize in delivering fast results through expert billing practices, personalized service, and cutting-edge technology.

Our clients benefit from:

• Certified billing and coding professionals

• Custom billing strategies tailored to your specialty

• Real-time access to performance reports

• HIPAA-compliant systems and processes

• Dedicated account managers

• Transparent, no-surprise pricing

We don’t just manage your billing—we maximize it.

Final Thoughts

So, how fast can a medical billing company improve collections? In many cases, the answer is: much faster than you think. With the right partner, you can see measurable improvements in just 30 to 90 days—and continue to benefit from long-term financial health and operational efficiency.

If you’re ready to boost your revenue, reduce your billing stress, and take control of your practice’s financial future, contact Thrive Medical Billing today. Let us help you thrive, one clean claim at a time.